Western History Collections Reading Room Policies

Availability of Materials for Public Use

Standard hours of operation are Monday through Friday, 8:00 a.m. to 10:00 p.m., Saturdays 9:00 a.m. to 1:00 p.m. Hours may vary during summer, intersession, and holidays. On home football game Saturdays the reading room is open until kickoff time. For questions regarding our hours, contact the reception desk at (405)325-3641, or view the online hours.

Researchers are encouraged to contact the Western History Collections prior to an onsite visit to determine the availability and volume of desired materials. The Western History Collections does not allow materials to be circulated from the reading room.

Application Procedures

Applicants who apply in person to the Reading Room shall complete and sign a Researcher Registration Form each day the materials are used. Researchers who apply to use Western History Collections materials shall furnish acceptable photo identification upon request.

Research Policy

The Western History Collections staff makes every effort to assist researchers, but extensive research projects cannot be undertaken. Staff members do not interpret information contained in the materials. Requests for information by telephone or mail are handled as time and circumstance permit.

Information about Materials

A list of published guides to the Western History Collections is available online.

Photocopy Services

The Western History Collections normally furnishes information contained in materials in the form of photocopies. The standard on-site photocopy charge for books, journals and manuscripts is 25 cents per page, to be paid at the time of copy. Payment method is by cash, check, or money order only; credit cards are not accepted. Additional fees may apply for large orders, rush orders, and orders that require special prep work. Photocopies by mail are provided according to a separate fee schedule. For details, please see the Photocopy Policy.

Photographs, maps, and sound recordings have different copy charges, dependent upon the size and format requested. View the current fee schedule.

The Curator may limit any photocopy activity if the duplication process endangers the physical preservation of the materials of if the request will interfere with the staff's ability to serve other researchers.


Reading Room Use

Access
Use of certain published materials and manuscripts is restricted by law, by reason of their origin, or by donor agreement. For the protection of its holdings, the Western History Collections also reserves the right to restrict the use of unprocessed materials, or books and documents of exceptional value and fragility. Use of any material is subject to the approval of the Curator.

Copyright
Published and unpublished materials may be protected by Copyright Law (Title 17, U.S. Code). Permission to publish must be secured from the rights holders. Responsibility for determining the rights holders and adhering to copyright law rests with the researcher.

Any copies of published and unpublished materials provided by the Western History Collections are for research, scholarship, and study purposes only, and are not to be placed on file in any other repository.

Use of certain published materials and manuscripts is restricted by law, by reason of their origin, or by donor agreement. For the protection of its holdings, the Western History Collections also reserves the right to restrict the use of unprocessed materials, or books and documents of exceptional value and fragility. Use of any material is subject to the approval of the Curator. See also the Copyright Notice within the Photocopy Policy.

Researchers' Responsibility for Materials
Researchers acknowledge the receipt of all materials used by their signature on the Researcher Registration Form. The Curator will limit the quantity of manuscript materials made available in the reading room to four document cases at a time, with one document case on a desk at a time, and only one folder is to be removed from a document case at a time. Requests for boxes to be pulled must be submitted 45 minutes prior to closing time. Researchers are responsible for all materials delivered to them until they are returned to a staff member at the reference desk.

Keeping Materials in Order
Researchers shall keep unbound materials in the order in which they are delivered and filed. Researchers shall not rearrange materials appearing to be disordered, but shall notify the Curator about the condition.

Preventing Damage to Materials
Researchers shall exercise all possible care to prevent damage to materials. Researchers may use pencils in the Reading Room. The use of fountain pens, ball point pens, highlighters, or "rubber fingers" is not permitted. Materials shall not be written on, leaned on, folded anew, traced, fastened with rubber bands or metal paper clips, or handled in any other way likely to cause damage. Adhesive notes may not be attached to original materials. Researchers shall immediately notify a staff member should damage of any kind occur to any materials. Under no circumstances shall a researcher attempt to repair damage. The use of materials of exceptional value or in fragile condition may be subject to additional conditions the Curator may specify.

Microfilm Copies
The Western History Collections will not provide original materials for research use if a microfilm copy of the materials is available.

Digital Access
The Western History Collections will not provide original materials for research if digital access is available.

Removal of Materials
Researchers shall not remove materials from the reading room. Briefcases, books, backpacks, wraps, and other personal articles must be left in an area designated by the Curator. Researchers shall, on request, present for inspection on leaving the reading room, any package, envelope, or other article which could contain materials furnished for researcher use.

Use of Sound Recording Equipment
Researchers shall request sound recordings from a staff member who will instruct the researcher in the proper use of the equipment. Researchers shall operate equipment in a manner which will prevent damage to either the equipment or the material. The Curator may place time limitations on the use of sound recording equipment in order to permit other researchers access to the machines.

Use of Personal Copying and Recording Equipment
Researchers may request permission to photograph books and manuscripts using their own handheld devices. Photograph collections may not be photographed. Camera flashes are prohibited, and electronic equipment must not directly contact collection materials. Flatbed scanners are not allowed. All such photography is subject to staff approval and supervision. Researchers are solely responsible for recording their own citations for all materials used, copied, and photographed.

Conduct
Researchers are not allowed to eat, drink, or smoke in the reading room. Cell phones must be set to "Silent" and be used only outside the reading room. Loud talking or other activity which may disturb other researchers is also prohibited.

Pets
Researchers cannot bring animals into the reading room. Guide dogs for visually impaired persons are exempted from this regulation.

Retrieval
All stacks are closed. Research materials will be retrieved from and returned to closed areas by staff members. Researchers shall not enter the stack areas.

Recommended Citation
For citations in published or unpublished papers, this repository should be listed as the Western History Collections, University of Oklahoma Libraries, Norman, Oklahoma.

Example: Melven Cornish Collection, Box 5, Folder 2. Western History Collections, University of Oklahoma Libraries, Norman, Oklahoma.


Maintained by: Western History Collections
Last updated: 8/9/2009 6:07:56 PM
Accessible at: http://libraries.ou.edu/cms/?id=9
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