View copy fees and how to order photographs

1. All requests for photographic materials are filled in the order they are received and as time permits. Search requests must be specific as to the intended use of the photograph, e.g., in a magazine article, book, exhibit, etc. 
2. When we correspond with you regarding your order, we will give you an approximate timeline for when it will be filled.
3. Permission may be granted upon request for a one-time, non-exclusive use of photographs for publication, exhibition, or other purpose if the proposed use is specified and approved by the Curator. Any subsequent use of a photograph will require separate permission from this department. Restrictions have been placed on the use of some collections by the donors. 
4. Proper credit (Western History Collections, University of Oklahoma Libraries, Collection Name, Image Number) must always be given. The person ordering the photograph and requesting permission for its use is responsible for the credit line. 
5. The person or publisher who orders photographs for use in a publication or a production from these collections is responsible for providing this department with verification that proper use and credit of the photographs have been made as specified in the original request and for which permission to use was granted. This can be done by sending this department a copy of the publication. In the case of documentary films and other type of media, any suitable verification will meet this requirement (brochure, flyer, letter). 
6. The person ordering photographs will be charged a processing fee to cover the costs of scanning the photographs for a one-time non-exclusive use of the photograph for publication or other purpose.
7. All proposed commercial use of photographs must be stated in advance. We reserve the right to charge a special fee in any instance where a photograph is used for purposes other than that for which it was originally ordered, or for strictly commercial ventures, e.g., textbooks, commercially sponsored film, television, advertising, etc. The Curator reserves the right to refuse the photographs intended for commercial use.
8. Onsite researchers can take photographs of collections materials with their own handheld devices. Camera flashes are prohibited, and electronic equipment must not directly contact collection materials. Flatbed scanners are not allowed. 
9. Photographs are not supplied to commercial archives or publishers for resale. 
10. Reproductions of photographs ordered from the Western History Collections may not be deposited or placed on file in any other repository without permission and proper crediting, with the exception of tribal repositories when the materials originate from that community.  
11. The University of Oklahoma is not responsible for any illegal or improper use of these materials. 
12. The fees charged for photographic reproductions from these holdings do not in any way constitute sale of the photographs but are merely fees charged for scanning the original image. The Western History Collections retains all rights to the photographic materials on file in the Western History Collections of the University of Oklahoma Libraries. 
13. The Western History Collections reserves the right to change these policies at any time without prior notice.