Photocopy Policy

General Provisions

• The Western History Collections provides copies only for research use by the person requesting them. Copies provided are not to be used by other researchers or placed in any other library, museum, or repository.
• The Western History Collections reserves the right to limit or deny photocopy requests of rare or fragile materials.
• The number of photocopies that can be made from any manuscript or university archives collection is limited to 500 pages.
• All orders must be prepaid, and all sales are final.
• Credit cards are not accepted.
• Requests for copies of manuscripts, photographs, books, maps, posters, and sound recordings may not be submitted through interlibrary loan.
• The Western History Collections does not claim copyright to materials in the Collections. The researcher is responsible for determining copyright for any materials used.
• The researcher is responsible for crediting the Western History Collections for any materials used.

Photographic Reproductions

• Photograph duplication fees are online.

Reading Room Photocopy Policy

• All copying of books, periodicals, pamphlets, sound recordings, photographs, manuscripts, and maps will be done by Western History Collections personnel.
• On-site patrons are responsible for completing their own citation slips for photocopies.
• Personal cameras, scanners, photocopiers and sound recording devices may not be used to copy Western History Collections’ holdings.
• For on-site requests the rate of 25 cents per page is charged for photocopies from books, periodicals and manuscripts.
• Digital copies of manuscripts may be purchased according to the following schedule: 300 dpi scan, jpg format: $16.00 per image, plus $5.00 per CD, and $5.00 postage 600 dpi scan, jpg format: $18.00 per image, plus $5.00 per CD, and $5.00 postage Use fees are $50 to $500 additional per image depending on the nature of your project. All orders must be prepaid, and most are filled within three to four weeks.
• Rush orders, and unusually large orders, and orders that require added prep work will be assessed an additional fee of $50 to $200, to be determined by the Curator.
• Maps and sound recordings have different copy charges, dependent upon the format and size requested. Please ask a staff member for assistance.
• Requests for on-site photocopying should be submitted to Western History Collections staff no later than 45 minutes prior to closing time for same-day copying. Requests submitted after this time will be copied the next working day. The time necessary for copying photographs, maps, and sound recordings varies and is dependent upon workload.

Research by Mail Photocopy Policy

• Research and copy requests by mail incur the following charges: $25 per hour research fee plus 25 cents per photocopied page and postage.
• All orders must be prepaid and most are filled within six to eight weeks.
• Requests that require extensive research or staff hours cannot be undertaken by mail.
• In addition to the $25.00 research fee, the following rates are charged for mailed digital copies of manuscripts: *300 dpi scan, jpg format: $16.00 per image, plus $5.00 per CD, and $5.00 postage. *600 dpi scan, jpg format: $18.00 per image, plus $5.00 per CD, and $5.00 postage.
• Use fees are $50 to $500 additional per image depending on the nature of your project. Rush orders, large orders, and orders that require added prep work are assessed an additional fee of $50 to $200, to be determined by the Curator.
• Maps and sound recordings have different copy charges, dependent upon the format and size requested. Please ask a staff member for assistance.

Copyright Restrictions on Photocopying

• Only two chapters per book or two articles per journal issue may be photocopied, or 20 percent of a book or journal volume, not to exceed 50 pages (whichever comes first).
• Only 20 percent of a musical score may be photocopied, as long as that portion copied does not comprise a performable unit of work.
• No portion of a work intended by the publisher to be consumed by the original user may be photocopied (e.g. workbooks, etc.)

Materials in the Public Domain

No laws restrict copying of public domain materials. However, the Western History Collections reserves the right to limit or deny copying in order to protect materials which might be physically harmed as a result of such copying.

If you have questions regarding the Reading Room Policies and Procedures, or the Photocopy Policy, please contact us at (405)325-3641.