Knowledge Base

Photocopy Policy


General Provisions

  • The Western History Collections provides copies only for research use by the person requesting them. Copies provided are not to be used by other researchers or placed in any other library, museum, or repository.
  • The Western History Collections reserves the right to limit or deny photocopy requests of rare or fragile materials.
  • The number of photocopies that can be made from any manuscript or university archives collection is limited to 500 pages.
  • All orders must be prepaid, and all sales are final.
  • Credit cards are not accepted.
  • Requests for copies of manuscripts, photographs, books, maps, posters, and sound recordings may not be submitted through interlibrary loan.
  • The Western History Collections does not claim copyright to materials in the Collections. The researcher is responsible for determining copyright for any materials used.
  • Permission to publish must be secured from the rights holders. Responsibility for determining the rights holders and adhering to copyright law rests with the researcher.
  • The researcher is responsible for crediting the Western History Collections for any materials used.

Photographic Reproductions

  • Photograph duplication fees are online.

Reading Room Photocopy Policy

  • All copying of books, periodicals, pamphlets, sound recordings, photographs, manuscripts, and maps on departmental equipment will be done by Western History Collections personnel.
  • On-site patrons are responsible for completing their own citation slips for photocopies.
  • Researchers may request permission to photograph books and manuscripts using their own handheld devices. Photograph collections may not be photographed. Camera flashes are prohibited, and electronic equipment must not directly contact collection materials. Flatbed scanners are not allowed. All such photography is subject to staff approval and supervision. Researchers are solely responsible for recording their own citations for all materials used, copied, and photographed.
  • For on-site requests the rate of 25 cents per page is charged for photocopies from books, periodicals and manuscripts.
  • Digital copies from books, manuscripts, oversized materials, and sound recordings may be purchased according to the current fee schedule.
  • Rush orders, and unusually large orders, and orders that require added prep work will be assessed an additional fee of $50 to $200, to be determined by the Curator.
  • Requests for on-site photocopying should be submitted to Western History Collections staff no later than 45 minutes prior to closing time for same-day copying. Requests submitted after this time will be copied the next working day. The time necessary for copying photographs, maps, and sound recordings varies and is dependent upon workload.

Research by Mail Photocopy Policy

  • Research and copy requests by mail incur the following charges: $25 per hour research fee plus 25 cents per photocopied page and postage. For digital copies see the current fee schedule.
  • All orders must be prepaid and most are filled within six to eight weeks.
  • Requests that require extensive research or staff hours cannot be undertaken by mail.
  • Rush orders, large orders, and orders that require added prep work are assessed an additional fee of $50 to $200, to be determined by the Curator.
  • For license fees ("use fees"), see the current fee schedule.

Copyright Restrictions on Photocopying

  • Only two chapters per book or two articles per journal issue may be photocopied, or 20 percent of a book or journal volume, not to exceed 50 pages (whichever comes first).
  • Only 20 percent of a musical score may be photocopied, as long as that portion copied does not comprise a performable unit of work.
  • No portion of a work intended by the publisher to be consumed by the original user may be photocopied (e.g. workbooks, etc.)

Materials in the Public Domain

    No laws restrict copying of public domain materials. However, the Western History Collections reserves the right to limit or deny copying in order to protect materials which might be physically harmed as a result of such copying.
    If you have questions regarding the Reading Room Policies and Procedures, or the Photocopy Policy, please contact us at (405)325-3641.  

Fee Schedule for Copies of Books, Manuscripts, Oversized Materials, and Sound Recordings

(For Copies of Photographs, please see our Photograph Fees.)
Photocopies: Black and white, 8 ½” x 11” or 8 ½” x 14” only.
Books (per page): $0.25
Manuscripts (per page) - One page per photocopy: $0.25
Shipping and handling for 100 pages or less: $5.00
Low Resolution Digital Copies for Research Only: Less than 11” x 17” only. One page per scan. 150dpi.
Books (per page): $3.00 *
Manuscripts (per page): $3.00 *
*10 or fewer pages by e-mail: No transmittal charge
*CD for 10 or more pages: $5.00
*Shipping and handling: $5.00
High Resolution Digital Copies: Less than 11” x 17” only. One page per scan.
Books (per page): 300dpi: $16 / 600dpi: $18 *
Manuscripts (per page): 300dpi: $16 / 600dpi: $18 *
*10 or fewer pages by e-mail: No transmittal charge
*CD for 10 or more pages: $5.00
*Shipping and handling: $5.00
Digital Copies of Oversized Materials (Maps, Posters, Certificates and Diplomas) Single sheet, cannot have attachments or seals.
Large: one side must be less than 54”. 300dpi: $20 / 600dpi: $25
Small: less than 11” x 17”. 300dpi: $16 / 600dpi: $18
*10 or fewer pages by e-mail: No transmittal charge
*CD for 10 or more pages: $5.00
*Shipping and handling: $5.00
Sound Recordings:
Cassette to cassette: $20.00
Cassette to CD: $20.00
CD to CD: $20.00
Reel-to-reel tapes: Minimum $65 per hour conversion cost; price may vary.
Research by Mail:
Extensive research cannot be done by mail.
Research per hour: $25.00, plus copy and mailing charges.
License Fees for Manuscripts, Maps, Posters, Certificates and Diplomas:
Not for profit publications and distribution: No charge
Commercial (for profit) publications and distribution:
Less than 5,000 print run: $50.00
5,000 to 49,999 print run: $75.00
50,000 to 99,999 print run: $150.00
Over 100,000 print run: $200.00
E-book/publication only: $150.00
Advertising for film, t.v., Internet: $100.00
Wall décor or exhibitions: $75.00


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