Knowledge Base

Putting Materials on Reserve


To request materials be placed on reserve:

On the library's website, sign in with your 4x4 and password (if you have not already logged into the site). Roll your mouse over Services and choose For Faculty and Staff. Click on Reserve Request Form under Teaching Support. The same form is used for both physical and electronic reserves, and can be printed or sent electronically. Both services are free.

There are several options for sending the item to the reserves department. You may:

  • Bring or send the original item or a photocopy to Bizzell Memorial Library,
  • Send us a file as an attachment or on a disk,
  • If you have found an item in one of our databases, send the name of the database and the author and title of the article,
  • Send us the call number and other information for an item in our collection, but please be aware that if we have to find the item on the shelves ourselves, it will take longer, particularly at peak times at the beginning of each semester.

    Please plan ahead and allow at least two weeks for items you would like to have on reserve at the beginning of a semester; requests are handled strictly in the order they are received.

    If you need more information on our copyright policy and guidelines about how much material can be placed on reserve, click on Copyright and Reserves under Services>Faculty>Teaching Support.

    • Please allow five business days to process your reserve request.
    • Materials will be processed in the order in which they are received.
    • Materials retrieved by library personnel, recalls, and searches may take longer to process.

    What Must Be Included:

    • All photocopied materials must include a photocopy of the copyright statement from the original (with © symbol) and a complete citation.
    • Sections of Books must include: the title, edition, volume, place of publication, publisher, data, ISBN and the pages copied.
    • Articles must include: the complete name of the journal, volume, issue number, issue date, ISSN, and the page copied.
    • A completed Reserve Request form must accompany all items.

    Using Materials in Consecutive Semesters

    Material may be reused in subsequent semesters if the initial use was determined to be a fair use under our copyright policies.

    The Reserve Room does not maintain a list of Reserve items from semester to semester. Instructors are responsible for notifying the Reserve Room before the end of the current semester if they wish to retain the item on reserve for the next semester or hold it over the summer for fall semester.

    Multiple Copies of an Item on Reserve

    The Reserve Room will only make one copy of delivered material. The instructor must furnish additional copies.

    Placing Personal Materials on Reserve

    The Reserve Room is not responsible for any loss of personal copies of books, videos, or computer software not assigned a "2-hour Restricted" loan code.

    The Reserve room is not responsible for wear and tear, mutilation or marking of personal or departmental copies. The Reserve Room will label all personal copies with several adhesive stickers and a magnetic strip.

    Copyright Guidelines

    You may not copy more than 50 pages, 20%, or two chapters/articles (whichever comes first) out of any one book/journal. Photocopies exceeding this amount will require proof of copyright compliance or your department will be charged based on the procedures for copyrighted materials.

    Reserving Videos for Classroom Use

    If you are planning to show a video owned by University Libraries in class and want to ensure that the video is available for your use, you can put your video on reserve a few days before your class and remove it a few days after. This way students who miss seeing it in class can view it in the library, but they cannot take it out of the building. Make sure you note the day you will be showing it on your reserve request form, and contact the reserves supervisor by phone at 325-3843 the day before class during business hours, so our desk workers will know to allow you to take it out of the building.


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